PERPETUAL EUCHARISTIC
ADORATION HANDBOOK

This manual, as well as other up-to-date information about Perpetual Eucharistic Adoration at St. John the Baptist Church can be found at http://pea.g-ware.org/

St. John's Facility

St. John the Baptist Catholic Church is located at 4625 West 125th Street, in Savage MN.

Here is a map indicating where the doors, chapel, phones, and rest rooms are located. Please be familiar with these locations.

Parking

Adorers may park in the St. John's Church parking lot (located to the west of the main church building). There is handicap parking located near the bell-tower door, adorers may use these spots outside of normal mass times or other scheduled activities (e.g. funerals, weddings, special presentations or talks). Night time adorers are especially encouraged to use these spaces for your convenience and safety.

Entry

Adorers will use entrance by bell tower. To open door look for small red light on brick wall to the right, put your KEY CARD in front of the Red light. When the light turns Green the door is unlocked. Proceed through the vestibule to the right through the double doors. ( check your map )

The key cards are sensitive enough that the reader can read them through wallets and purses. You ought to be able to hold your wallet or purse containing the key card up to the reader and unlock the door.

If you forget your key card during normal business hour, you can enter the church in the front near the parish administration offices.

Adorer Sign In

The PEA sign-in desk is located in the bell-tower entry area. Important notices or other information may be placed under the glass of the sign-in desk or above it on the wall, please take a moment to read these.

Bibles are available on the bookshelf of the sign-in desk. Additionally the sign-in desk has retractable wings on both side; rosaries, prayers and other pamphlets are available for your use. Please return these items when you have finished your adoration hour.

Sign-in sheets are located in a book on the top of the sign-desk.

  1. Sign in sheets, One for each hour of the day ( 24 ) sheets at the top of the sign in sheet you will see large bold lettering, THE HOUR THE MONTH and the YEAR. Below that is the
  2. Sign in information. ADORER, DAY and DATE. Look for your name followed by the day then the day of the month there you will put in your initials.
    Below the Adorer sign in is the Hourly Coordinator name and phone no.
    The Division Coordinator name and Phone no.
    The General Coordinator name and Phone no.

Substitute Sign-In

Below the Adorer sign in is the SUBSTITUE SIGN IN and DATE.

Visitor Sign-In

Below that is the VISITOR SIGN IN for all persons that are not a scheduled adorer for that hour.

Chapel Etiquette

There must be at least one Adorer present in the Chapel at all times. We do not want to leave Our Lord, when exposed in the monstrance, unattended.

If you are a lone adorer, necessity may dictate that you leave the chapel for short periods of time (e.g. to use the restroom or the phone). This, of course, is acceptable.

If you are scheduled for adoration you must show up on time, this is a common courtesy to those who are adoring before and after you.

The Blessed Sacrament Chapel is intended to be a place of silent prayer and adoration before Our Lord. If you must speak, please be brief and to the point. Likewise, be mindful that your entering or leaving the chapel while others are in the middle of their adoration time, may be disruptive. We want to be considerate of others and demonstrate Christian patience at all times, especially before the Blessed Sacrament.

In the event that the adorer for the next hour is more than 10-15 minutes late call that adorer (phone numbers and scheduled hours can be found in the back of the sign-in book). If that adorer can't be reach or is unable to come to adoration, call a Division Coordinator or the General Coordinator.

Under ordinary circumstances, only the Priest or Deacon should expose or repose the Blessed Sacrament. Under special circumstances an Extraordinary Minister of Holy Communion may be called to do this.

You should not leave any of your reading materials in the chapel when you leave. The sign-in desk has cabinets and drawers that contain reading material approved by our pastor. Please return all items to the sign-in desk when you are finished.

Time Sharing

Some people, who would like to participate in Eucharistic Adoration are unable to commit to an hour every week. For people in those circumstances we offer the ability to "time share" an hour.

In a time shared hour, 4-5 people commit to one hour of adoration per week, but only 1-2 people need to show up any any particular time. For instance, let's say that you travel frequently and so are unable to predict when you will be in town. If you can find 4 other persons who would be willing to time share your hour, you can adore during your hour when you are in town. When you are out of town, someone else from your time share group can take your place.

Of course, to make a time shared hour work, you must have good communication about your schedules within your group.

Getting a Substitute

There will be times when you will be unable to make your scheduled adoration hour. It is important, however, that you let others know about your absense.

If there are others who are scheduled to adore at the same time, speak to them first, make sure that they will be able to cover for your absense.

If another adorer will not be present, we prefer that you do not arrange for your own substitute. Please send e-mail to peastj@gmail.com or contact your Division Coordinator indicating that date and time that you need a substitute for.

Inclement Weather

In order to ensure the well-being of our adorers, it may be necessary to close down adoration during extreme weather conditions or if there are other concerns for safety. In these situations, the PEA web site will indicate the nature and the length of the shutdown. PEA leadership will make effort to contact all affected adorers to advise them of the shutdown.

Day-Light Savings Time

Our practise at St. John's, is that those who have adoration between 1 AM and 7 AM Sunday morning should not change their clocks until after their adoration time. After the Sunday morning masses, adoration resumes according to the correct current time.

PEA Leadership

In order to successfully run a program such as Perpetual Eucharistic Adoration, many people are required to handle the many logistic and practical tasks.

If you want to be involved in the PEA leadership please contact the General Coordinator.

Division Coordinator

There are 4-6 Division Coordinators.

A Division Coordinator will oversee a block our hours (4-6) and the corresponding Hourly Coordinators. This includes relaying of important information to their Hourly Coordinators.

Division Coordinators are expected to participate directly in the PEA Commission meetings (held at St. John's on the last Tuesday of the month). They have voting rights at the meetings and will have the duties to help the General Coordinator implement various programs and policies of the PEA Commission.

Division Coordinators may be called to help find substitutes on short notice (less than 48 hours).

Division Coordinators must have internet and e-mail access. They should be familiar with the basic use and operation of the administrative functions of the PEA web site.

The term of office for Division Coordinators is one year, ending in August of each year. PEA leadership will elect new members during it's August meeting, with membership effective in the month of September. If there is an opening in leadership during the year, a replacement can be selected by the remaing leadership to finish out the term. There are no term limits, members can continue to serve in leadership as long they are willing to serve and are approved by a simple majority of the voting leadership.

General Coordinator

The General Coordinator oversees the PEA program in total. He shall be responsible for delegating of acitivities to the other members of the PEA leadership and volunteers.

The General Coordinator will ensure that the PEA website "message of the day" is current and up to date, reflecting cancelation or closing of Adoration. The General Coordinator, in conjunction with the Pastor, will determine when circumstances merit the closing of Adoration. Adoration shall be closed when weather or other circumstances represent a significant threat to the safety or well-being of the individual adorers.

The General Coordinator will call and preside at PEA Commission meetings. He will cooperate with St. John's facility planning personnel to reserve meeting areas.

The General Coordinator must have internet and e-mail access. They should be familiar with all use and operation of the administrative functions of the PEA web site.

The term of office for General Coordinator is one year, ending in August of each year. PEA leadership will elect a new General Coordinator during it's August meeting, with membership effective in the month of September. If there is an opening during the year, a replacement can be selected by the remaing leadership to finish out the term. There are no term limits, members can continue to serve as General Coordinator as long they are willing to serve and are approved by a simple majority of the voting leadership.

Current Leadership & Contact Information

You can send e-mail to peastj@gmail.com with questions comments, requests for a substitute, etc. This handbook, adoration schedule and other important information can be found on the PEA web site http://pea.g-ware.org/

General Coordinator
 Candace Kropp440-6072
Division Coordinators
 Candace Kropp440-6072
 Jim McGuckin651-302-1316
 Drew Gaydos440-8587
 Patty Pink221-9410