Here is a map indicating where the doors, chapel, phones, and rest rooms are located. Please be familiar with these locations.
The key cards are sensitive enough that the reader can read them through wallets and purses. You ought to be able to hold your wallet or purse containing the key card up to the reader and unlock the door.
If you forget your key card during normal business hour, you can enter the church in the front near the parish administration offices.
Bibles are available on the bookshelf of the sign-in desk. Additionally the sign-in desk has retractable wings on both side; rosaries, prayers and other pamphlets are available for your use. Please return these items when you have finished your adoration hour.
Sign-in sheets are located in a book on the top of the sign-desk.
There must be at least one Adorer present in the Chapel at all times. We do not want to leave Our Lord, when exposed in the monstrance, unattended.
If you are a lone adorer, necessity may dictate that you leave the chapel for short periods of time (e.g. to use the restroom or the phone). This, of course, is acceptable.
If you are scheduled for adoration you must show up on time, this is a common courtesy to those who are adoring before and after you.
The Blessed Sacrament Chapel is intended to be a place of silent prayer and adoration before Our Lord. If you must speak, please be brief and to the point. Likewise, be mindful that your entering or leaving the chapel while others are in the middle of their adoration time, may be disruptive. We want to be considerate of others and demonstrate Christian patience at all times, especially before the Blessed Sacrament.
In the event that the adorer for the next hour is more than 10-15 minutes late call that adorer (phone numbers and scheduled hours can be found in the back of the sign-in book). If that adorer can't be reach or is unable to come to adoration, call a Division Coordinator or the General Coordinator.
Under ordinary circumstances, only the Priest or Deacon should expose or repose the Blessed Sacrament. Under special circumstances an Extraordinary Minister of Holy Communion may be called to do this.
You should not leave any of your reading materials in the chapel when you leave. The sign-in desk has cabinets and drawers that contain reading material approved by our pastor. Please return all items to the sign-in desk when you are finished.
In a time shared hour, 4-5 people commit to one hour of adoration per week, but only 1-2 people need to show up any any particular time. For instance, let's say that you travel frequently and so are unable to predict when you will be in town. If you can find 4 other persons who would be willing to time share your hour, you can adore during your hour when you are in town. When you are out of town, someone else from your time share group can take your place.
Of course, to make a time shared hour work, you must have good communication about your schedules within your group.
If there are others who are scheduled to adore at the same time, speak to them first, make sure that they will be able to cover for your absense.
If another adorer will not be present, we prefer that you do not arrange for your own substitute. Please send e-mail to firstname.lastname@example.org or contact your Division Coordinator indicating that date and time that you need a substitute for.
If you want to be involved in the PEA leadership please contact the General Coordinator.
A Division Coordinator will oversee a block our hours (4-6) and the corresponding Hourly Coordinators. This includes relaying of important information to their Hourly Coordinators.
Division Coordinators are expected to participate directly in the PEA Commission meetings (held at St. John's on the last Tuesday of the month). They have voting rights at the meetings and will have the duties to help the General Coordinator implement various programs and policies of the PEA Commission.
Division Coordinators may be called to help find substitutes on short notice (less than 48 hours).
Division Coordinators must have internet and e-mail access. They should be familiar with the basic use and operation of the administrative functions of the PEA web site.
The term of office for Division Coordinators is one year, ending in August of each year. PEA leadership will elect new members during it's August meeting, with membership effective in the month of September. If there is an opening in leadership during the year, a replacement can be selected by the remaing leadership to finish out the term. There are no term limits, members can continue to serve in leadership as long they are willing to serve and are approved by a simple majority of the voting leadership.
The General Coordinator will ensure that the PEA website "message of the day" is current and up to date, reflecting cancelation or closing of Adoration. The General Coordinator, in conjunction with the Pastor, will determine when circumstances merit the closing of Adoration. Adoration shall be closed when weather or other circumstances represent a significant threat to the safety or well-being of the individual adorers.
The General Coordinator will call and preside at PEA Commission meetings. He will cooperate with St. John's facility planning personnel to reserve meeting areas.
The General Coordinator must have internet and e-mail access. They should be familiar with all use and operation of the administrative functions of the PEA web site.
The term of office for General Coordinator is one year, ending in August of each year. PEA leadership will elect a new General Coordinator during it's August meeting, with membership effective in the month of September. If there is an opening during the year, a replacement can be selected by the remaing leadership to finish out the term. There are no term limits, members can continue to serve as General Coordinator as long they are willing to serve and are approved by a simple majority of the voting leadership.